Office Manager

Hello! 👋🏽

At Factorial, we're looking for a passionate and proactive Office Manager to join our team in Barcelona and help us take our office operations to the next level. 🦄

Ready for the challenge? 🚀

📜The Role

We’re looking for an experienced Office Manager to oversee the daily operations of our current office and support the transition to our brand-new headquarters later this year. You’ll play a key role in ensuring a smooth, efficient, and welcoming office experience for everyone at Factorial.

This is a hands-on role that requires a highly organized and proactive individual, comfortable managing both front desk responsibilities and back-office operations. From coordinating with suppliers to overseeing facilities and supporting employees, you’ll be the go-to person for all office-related matters.

You’ll report directly to the Office Manager Director and collaborate closely with multiple teams across the company.

What You'll Be Doing:

Front Desk & Administrative Support

• Act as the first point of contact for visitors, ensuring a professional and welcoming reception.

• Support internal events and gatherings.

• Provide administrative support to different teams as needed.

• Develop and maintain office procedures and operational policies.

Office Operations & Facilities

• Supervise daily office operations, ensuring everything runs smoothly.

• Manage and coordinate office maintenance, overseeing facility services, cleaning, and maintenance.

• Ensure the office is well-stocked with necessary supplies and oversee inventory management.

• Ensure compliance with corporate regulations, safety protocols, and local fire codes.

Supplier & Vendor Management

• Research and incorporate if needed new vendors to provide services aligned with the company's needs (cleaning, catering, office supplies, etc.).

• Maintain good relationships with service providers.

• Monitor expenses and ensure cost-effective operations.

Employee & Event Support

• Ensure all employees have a comfortable and productive office environment.

• Support and coordinate the organization of office events, after-works, and company activities.

What We’re Looking For:

• Fluent Spanish and good level of English (written and spoken).

• Proven experience in office management, front desk, or facilities management.

• Strong organizational, communication, and multitasking skills.

• Problem-solving mindset and a hands-on, “can-do” attitude.

• Availability to work on-site daily (this is not a remote role).

• Flexibility for occasional after-hours support (events, emergencies, etc.).

If you're a hands-on and proactive person who enjoys combining front desk interaction with back-office management, we'd love to hear from you! Apply now and help us create an exceptional office experience—both in our current Barcelona office and in our future HQ.

About us 🚀

At Factorial, we’re building the leading business management software for companies of all sizes. Our platform centralizes key workflows across HR, finance, and operations, freeing teams from manual processes so they can focus on what really matters: leading, growing, and taking care of their people.

With over 1,200 employees across 7 markets, we serve 700,000+ users and are one of Europe’s fastest-growing SaaS companies, backed by top-tier investors and proudly headquartered in Barcelona.We believe in bold goals, radical ownership, and inclusive collaboration. If you're excited to shape the future of business management technology, we’d love to meet you.

Our Values 🫀

• We own it: We take responsibility for every project. We make decisions, not excuses.

• We learn and teach: We're dedicated to learning something new every day and, above all, share it.

• We partner: Every decision is a team decision. We trust each other.

• We grow fast: We act fast. We think that the worst mistake is not learning from them.

• We believe in diverse talent: We welcome applicants from all backgrounds and strongly encourage people of diverse experiences and identities to apply.

• We believe in inclusion: We are committed to equal opportunities and actively promote workplace inclusion of people with disabilities. If you would like to learn more about our inclusive recruitment processes, you are welcome to indicate so optionally and we will share additional information with you.

Perks of being part of our team💆

We care about people and we also offer a lot of benefits for employees:

• High growth, multicultural and friendly environment 🫱🏽‍🫲🏿

• Alan private health insurance 🩺

• Healthy life with Wellhub (Gyms, pools, outdoor classes) 🕺🏻

• Save expenses with Cobee💰

• Language classes 👩🏻‍🏫

• Breakfast in the office and organic fruit 🍏

• Nora discounts 🍱

• Free caffeine and theine ☕

• Pet Friendly 🐕

Wanna learn more about us? Check our website!